Core Planning Group - meeting updates

The Core Planning Group ceased as of January 23rd 2012, having fulfilled their role under their Terms of Reference. 

Brief updates of the CPG meetings are archived here, in order to show the process behind the development of the plan.

Past Meetings:

January 23rd 2012

The final draft of the plan was discussed.  This draft incorporated feedback from both the CPG, and from the external peer review report.  The CPG was formally decommissioned, and members were sincerely thanked for their significant time committment and valuable input to the planning project.  The next steps of the planning project were outlined.

December 21st 2011

A workshop was held with the Core Planning Group and the external peer reviewers.  The peer reviewers presented their initial findings, and sought feedback on them from the Core Planning Group.

November 22nd 2011

The next draft of the plan was presented to the group and discussed.  The external peer review process was also reviewed.

October 31st 2011

The Core Planning Group discussed the first draft of the Mental Health and Addiction 5-year plan.  Additional information was requested for some sections, which will be provided in the next draft.  The group especially requested that the implementation section of the plan be more detailed.

September 21st 2011

The Core Planning Group reviewed areas of the gap analysis spreadsheet that had not been able to be covered at the Gore Workshop on September 7th.  Reviewed timeframes for the project were also discussed and confirmed.

Gap Analysis Workshop - September 7th 2011

The Core Planning Group met for a day-long workshop in Gore.  The workshop focussed on reviewing the gap analysis working spreadsheet, identifying potential gaps in current service provision/location.

August 19th 2011

Outcomes 3, 4 and 5 from the draft outcomes framework were finalised.  A gap analysis working spreadsheet was presented, which shows the current range, mix and location of services throughout the rDistrict.  Initial discussion on the gap analysis took place,  and it was requested that a group workshop be facilitated to continue the gap analysis discussion.

August 4th 2011

This meeting focussed on finalising outcomes 1 and 2 from the draft outcomes framework.  An outline of the proposed structure for the gap analysis was also presented and discussed.

Outcomes workshops - 21st July, 30th June and 16th June 2011

The Core Planning Group met for three day-long workshops in Balclutha.  The workshops were focussed on developing an outcomes framework and logic model. 

12 May 2011

The Core Planning Group gave feedback on the Service Map. 

A presentation was delivered on outcomes frameworks and intervention logic.  This was to provide context for a later meeting, where an MHAPP outcomes framework will be developed.

21 April 2011

The Project Manager gave an update that covered the period since the last formal briefing on 17th March.

Major project activity in this period has included:

  • Analysis and writing for the situational analysis report
  • Finalising the Pathways to Support and MHAPP Workforce surveys and releasing them across the sector
  • Continuing to develop the new MHAPP website
  • Developing and launching the first edition of MEHA News - a monthly publication to pass on information from Mental Health & Addiction Planning & Funding
  • Initial work on the needs assessment report
  • Presentations to various audiences

Members of the Core Planning Group discussed various aspects of the update.  Much of the discussion focussed on feedback around the Pathways to Support and MHAPP Workforce Surveys.

A presentation then followed to update the Core Planning Group on progress made on the situational analysis report.  Feedback was sought on the methodology used to prepare the report and the approach taken to present information.

MHAPP upcoming project activity was outlined.  The main focus in coming weeks will be on working on the needs assessment report.

29 March 2011

The 29th March meeting was a brainstorming session attended by members of both the Core Planning Group and the Advisory Group. The brainstorming session focussed on intersectoral considerations and how we might work across agencies and sectors in the future.   

17 March 2011

Presentation - Mr Memo Musa

The Core Planning Group meeting began with a presentation from Mr Memo Musa from the Ministry of Health.

Mr Musa was asked by the CPG Chair to discuss the national policy-setting from the Ministry of Health's perspective, to provide some context for the CPG.

Mr Musa outlined the almost-20-year journey of the mental health sector that started with Looking Forward  (1994) and Moving Forward (1997) - policy documents that focused on deinstitutionalisation and on providing more and and better services that were community focussed and provided alternatives.  In 1998 The Blueprint provided guidance on service models, with resources attached to them.  Currently, the Ministry's key guiding documents are Te Tahuhu and Te Kokiri, with emphasis being on their ten leading challenges:

  • Promotion and Prevention
  • Building Mental Health Services
  • Responsiveness
  • Workforce and Culture for Recovery
  • Maori Mental Health
  • Primary Health Care
  • Addiction
  • Funding Mechanisms for Recovery
  • Transparency and Trust
  • Working Together

While Te Tahuhu and Te Kokiri remain our key strategic plans for Mental Health and Addiction, Mr Musa explained that the Minister has recently highlighted some key areas for increased focus. These are reflected in the Mental Health and Addiction Plan 2010.  The four focus areas in this plan are:

  • Moving health resources to increase access to mental health and addiction services and improve health outcomes
  • Lifting system performance to enhance our communities' mental health and wellbeing
  • Tackling alcohol and other drug-related harm
  • Integrating efforts across government for better mental health outcomes

Cutting across all of this, is a policy emphasis on mental health promotion.

Mr Musa also identified higher level themes for our consideration.  These centred around cross-government indications that we need to focus on developing better, smarter, more responsive services.  We also need to consider how we can be results-focused, action-oriented, and work across agencies.

Other key government policy was discussed, in the context of the government's expectation of increased collaboration and working together. Key reforms and/or initiatives in other areas, such as social welfare reforms, work focusing on children in care, and the drivers of crime project, were discussed.

Project Manager Update

The Project Manager provided an update of progress since the last CPG meeting on 28 February.

Major project activity in this phase has included:

  • Analysis and writing for the situational analysis report
  • Developing and launching the MHAPP website
  • Developing sub-projects to collect information on 
    • the journey that people take to receive services/supports for mental health and/or addiction needs in Southern DHB ("the Pathways to Support Report")
    • information on our workforce ("the MHAPP Southern Workforce Survey ")


The Project Manager sought feedback from the CPG on elements of:

  • Developing the Project Communications Plan
    • A pro-active approach was suggested, using a range of methods as appropriate for multiple audiences
    • It was suggested that a "two-staged" communications plan should be produced, reflecting the two stages of the MHAPP planning process
    • The publication of a monthly newsletter was suggested. This will be led by the Project Manager, and the first issue will be produced soon.
  • Implementing the "Pathways to Support Report" and "MHAPP Southern Workforce Survey"
    • Further information on both of these projects will be included in the upcoming newsletter.

 MHAPP upcoming project activity was outlined.  The focus in coming weeks will be on completing the final draft of the situational analysis. 

Regional services

Brief discussion took place on current Southern DHB utilisation of regionally-funded services. This will be discussed further at future meetings.

Brainstorming session

To conclude the meeting, a brief brainstorming session was facilitated.  Discussion focussed on areas for possible innovation, and how to enable such.   

28th February 2011

The CPG met for the first time on the 28 February. The group agreed its terms of reference and reviewed feedback from the discussion document. On-going communications were identified as being important and part of the communication plan will involve information dissemination via this newly-created section of the DHB website.

Considerable information gathering and analysis will be undertaken over the coming months. The next CPG meeting will focus on a review of current South Island work, assessing national developments and brainstorming current issues and ideas.