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Position Title: Booking Administrator – Frederick Street Outpatients
Location: Otago
FTE (Hours): Fixed Term, 0.8 FTE (32 hours per week)
Date Posted: 05/04/2019
Application Closing Date: 22/04/2019 11PM
Job #: 057975a
Position Description View Current Position Description

Booking Administrator – Fredrick street Outpatients

  • Fixed Term until 4/11/2019
  • 0.8 FTE (32 hours per week)

Are you an experienced administrator who is adaptable and a quick learner? We have an exciting part time, administration role (5 days per week) in our Outpatients Department based in Frederick Street Outpatients and are on the lookout for someone to join us in a fixed term capacity.

Our Outpatients Department are a team through and through, and this role plays an essential role in ensuring the successful provision of patient centred care by fostering a welcoming environment for patients right from the get go.

Duties include:

  • Referral data entry into IPM
  • Loading Waitlists
  • Booking appointments + preparation of patient clinical notes
  • Liaising with Clinicians
  • Answering phones
  • Reception duties

This role is heavily involved with administrative processes for Outpatients, and we’re looking for someone who is ‘on the ball’ when it comes to ensuring that the necessary paperwork is absolutely spot on! The role also involves a significant amount of communication with other pivotal key members, including patients.

You must be a team player with very good communication skills, who understands and appreciates the need for attention to detail.  You must also be comfortable interacting with a variety of people and attending to issues that arise – usually at the same time!   We ask that in your application you demonstrate how your previous work experience in administration and/or customer service roles has honed your ability to prioritise and juggle tasks, within demanding timeframes.

Excellent computer skills are essential and database experience using iPM is preferred but full training will be given to the successful applicant to ensure that you are comfortable and confident with our systems.

The salary range for this position is based on the PSA Collective Agreement Clerical Scale 4 ($43,580 to $51,259) pro rata, and will be based on relevant experience and skills.

Closing Date: Monday 22nd April 2019

For further information please contact Jeanie Winter, Recruitment Advisor – Surgical Services & Radiology Directorate Phone: (03) 470 9571 or Email:

How to Apply  
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If you have any questions regarding this position please contact the Recruitment Advisor using the contact details given above.

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